Committee Members |
|
| Gerry DeSorcy – Chairman | Marilyn Craig – Secretariat |
| Dan Clarke – AB Human Resources | Bart Guyon – AAMD&C |
| Tim Lambert - Regional Health Auth. | Rob Ollerenshaw – Land Dev. Industry |
| Maureen Bolen – AB Agriculture | Randy Gossen – Oil & Gas Industry |
| Judith Bugg – Public-at-large | Kevin McLeod – AB Health |
| Cindy Miller Reade – AB Municipal Affairs | Bob Clark – Land Dev. Industry |
| Steve Hrudey – Risk Research | Barry Virtue – AUMA |
| David Spink – AB Environment | Brian Winter – Public-at-large |
| Paul Jackson – Public-at-large | Brent Friesen – Regional Health Auth. |
| Rob McManus – B.C. Oil & Gas Comm. | Frank George – Oil & Gas Industry |
EUB Board and Staff |
|
| Arden Berg | Harry Lillo |
Committee Members and EUB Staff Absent |
|
| John Squarek – Oil & Gas Industry | David DeGagne – EUB Board and Staff |
| Marjorie Young – City of Calgary Admin. | Ron Wolsey – Disaster Services |
| Cliff Supernault – EUB Board and Staff | |
The meeting was opened and members welcomed by the Chairman. He noted that additional EUB educational items will be presented on 26 May. Members were reminded to forward any additional agenda items to Gerry or Marilyn prior to meetings.
Review of Minutes of 28 April was deferred to 26 May meeting.
Maureen provided an update on the meetings of the Communications Sub-group.
Richard Roberts reviewed the proposed public outreach process as follows:
1) Review of consultation options for Scoping and Directions Sessions
A lengthy discussion of the proposed scoping sessions took place and Praxis responded to several questions and comments of committee members.
Praxis indicated that it will have educated recorders in attendance for all sessions. They will read back recorded points of validation and “quotable quotes” to ensure that information is properly recorded. Detailed reports of what was said would come back to the committee to be used throughout the process in reviewing issues.
There was agreement that committee members will not be expected to facilitate large group sessions. If necessary, professional facilitators will be hired in the local areas. It was agreed that if there are enough Committee members available discussions can be managed through one-on-one sessions.
It was agreed that the process must be flexible and able to accommodate participation by all interested parties such as health and municipal authorities.
It was agreed that the proposed plan was only for scoping sessions at this time and that the committee would deal with plans for an outreach process for the Directions document at a later date.
A suggestion was made to invite industry people who have direct contact with public on an on-going basis to tell the committee about the range of experiences they deal with daily.
Action Item: Frank agreed to identify and invite some industry representatives to present their experiences to the committee at a half day session to be scheduled in Calgary.
2) Advertisement and Brochure
A detailed discussion of the draft ad and brochure took place.
It was agreed that the ad needed to be about what type of meting people were agreeing to attend and also needed to reflect broad issues identical to those defined for working groups.
Timing and logistics of advertisements was discussed – most publications are weekly, not daily; and have a one week deadline; therefore the information needs to be to the newspapers by 3rd week of May to give adequate time for placement of ads. Praxis will work with EUB staff to determine in which papers to place ads. Praxis will also look into placing ads in community papers and newsletters as well as asking local radio stations to place public service announcements on radio.
Meeting locations were discussed and it was agreed that Pincher Creed and Vulcan area sessions should be scheduled rather than Fort McLeod. It was also agreed that sessions should be held in Caroline, Drayton Valley, Rocky Mountain House and Millarville. With a team approach, it was agreed that it would be possible to have sessions in more than one location/day if necessary.
Several suggestions were made to delete some sections of the draft brochure to shorten it. It was suggested that it may even be possible to combine the ad with some of the brochure material and run a larger ad rather than having a brochure and a separate ad.
Action Item: Praxis will finalize schedule next week. Praxis will provide committee members with the following 3 drafts by the end of the day Tuesday with comments expected back to Marilyn by end of the day Thursday. Gerry will make the final decision of what will be used based on consensus of the committee:
Action Item: Committee members were also asked to provide Praxis with reference material (electronic format) and hot links to other sites to be by Friday 19 May to be placed on the committee website. There will be a disclaimer on the website indicating that the material has not been endorsed by the Committee. Members can provide additional documents on an on-going basis.
2) Random Sample Telephone Survey
Praxis proposed that a random telephone survey take place at the same time as the scoping sessions. Praxis stated that the results of the Petroleum Communication Foundation survey will be used to set the context but the committee’s survey will focus on sour gas areas using postal codes. The survey results can be used to screen the level of knowledge and degree of concern in an area. The committee wants to know what others are saying besides those participating in outreach process but the expectation of the Committee is that the questions asked would parallel those used in the outreach material.
The value of the survey results to the committee may include an indication of a need for a broad communication strategy, an indication of views of others in the province, it may provide decision makers with some comfort that the broader public has been heard, and it will provide baseline information that can be compared to that being heard through the outreach processes.
Action Item: Praxis will draft questions and bring to the Committee for review at 26 May meeting.
Action Item: Harry will provide Praxis with a sour gas map.
3) Aboriginal Consultation
Gerry and George with leaders of the Indian Resource Council (IRC) and Indian Oil and Gas Canada (IOGC) next week to discuss how best to consult with the First Nations community. They will report back to the committee at the May 26 meeting. A process for involving the Metis community will also be reviewed.
4) Research Design Overview – Schedule
Praxis provided a draft schedule for review and discussion which was based on assumptions that the committee will get similar interest as in the 93/94 process. The deadlines are tight but could be achieved. Concern was raised by committee members that it may be difficult for them to provide the support needed to make the October 31 deadline.
It was suggested that work would continue over the summer with those who are available but consideration should be given to taking the pressure off the latter part of August with more of the work occurring into September. The full group could come together in late September to agree on the directions document before going back out to the public. The first two or three weeks in September could be used by the working groups to bring information into a draft document. The directions document would form the core of the final report with refinement following the 2nd round of public outreach. The committee has endorsed the need for a second round of outreach and has agreed that it needs to be done well and enough time should be available to ensure success.
Action Item: Praxis will prepare a revised draft schedule reflecting completion of the committee’s work by end November with delivery of the final report to the Board by December 15, 2000. Gerry will consider asking the Board for an extension to December 15 if it appears that the working groups require the additional time. he will wait for the working groups to report back to the full committee on 26 May before going to the Board with the request.
Gerry reviewed the process the Committee used to arrive at the issues list. It was agreed that the committee issues list would not be placed on the website or made public in any other way at this time to provide the public, through the outreach process, the opportunity to present its unbiased views to the committee. The list will be revised to reflect the issues raised by the public and can be made public later.
The committee discussed options for structuring the committee so that it can begin working on issues while the outreach process proceeds with working groups possibly structured by broad categories. Four working groups were proposed with five or six core members in each.
It was agreed that it would be necessary to have periodic full meetings with reports from each working group on the direction it is proceeding with opportunity for on-going input by all members into the work of each group. Some members may choose to actively participate in more than one group and others may be active on one and somewhat involved in others.
Others comments included the importance of all members being aware of the work of all groups because of the need to achieve consensus at the end, and that there will be an overlap of issues between groups increasing the need for communication.
Gerry would like to plan to work on all groups and therefor would provide a link between groups also.
It was suggested that there may be a research component in each working group and therefore research should not be listed as a broad category for any one group but included as a task for all groups. The need to address mental health was also raised and will be specifically added into the issues list.
Gerry indicated that the first assignments of the working groups would be to review the issues lists, determine which issues each group should be dealing with, and decide which groups need communication links. The chairperson of each sub-group would re-work issues list based on the first meeting. Each working group would also begin to determine experts and other resources that may be required to review the issues.
It was agreed that the working groups will need a common framework for review of issues to provide continuity amongst groups. It was agreed that a framework is necessary but possibly not until after the first round of public outreach.
Action Item: Kevin, Gerry and others will draft a possible framework for review by the committee.
The following working groups and respective core and other interested members were agreed to:
STAKEHOLDER INVOLVEMENT |
|
| Core Members: |
Maureen Bolen (Chair)
|
| Other Interested Members: |
Rob Ollerenshaw
|
PREVENTATIVE MEASURES/ROLE OF THE EUB |
|
| Core Member: |
Brent Friesen (Chair for 1st week – will revolve)
|
| Other Interested Members: |
Frank George
|
EVENT CONSEQUENCE MANAGEMENT |
|
| Core Members: |
Frank George (Chair)
|
| Other Interested Members: |
Maureen Bolen
|
Gerry and Marilyn will provide support to all groups. Working group chairs were asked to advise them of times and locations of all meetings. Marilyn will assist with arrangements as requested.
Core members of each group will be responsible for doing most of the work and the other interested members would be kept informed of the groups work and provided the opportunity for input but would not drive the work of the groups. One EUB staff member will be part of each Core group.
Action Item: Each working group will meet to review the entire issues list and determine which issues belong with their respective groups and which belong to other groups. The working groups will report back to the full committee on 26 May.
Praxis provided an update on the Web site updates that have taken place and asked for bio-sketches of all committee members for the web site.
Outreach training sessions will be offered for committee members. It was agreed to hold one session in Calgary on May 25 from 7-9 pm. Another session may be added on June 2, possibly in Edmonton if needed.
Action item: Marilyn will make the arrangements for training sessions and will send an e-mail asking committee members if they are interested in participating.
Next meeting: 26 May 2000 at 9:00am West hall, Energy Resources Building
Additional meeting dates scheduled: 12 June, 23 June, 29 June.